Here is best Google drive features and tricks that you can try to get the best out of your Google Drive. Content
How to Work Offline on Google Drive?
As Google Drive is a cloud-based storage and sync service. You need an active internet connection to manage files and edit them using your computer. Fortunately, Google now pushes the Offline Sync feature for PC users. You can work on any files and documents offline, without an active internet connection, from your computer. Currently, the feature is available only on Google Chrome browser. No other web browsers have the same feature but, it is inbuilt for the latest versions of Google Chrome on PC (Windows and Mac). The offline editing is turned on by default for many users. Here is how, if not.
This will enable offline synchronization of files, docs, and drawings you do on Google Suit apps from Google Drive. You can edit them when you are even offline. After you finish editing, you need to keep the tab opened and it will be there till the Chrome closes. The edited content will synchronize with the online version when you are back with the Internet connection. Editor’s Note: If you are planning to shut your PC down, do a Hibernation or a Sleep instead of shutting down in order to prevent the data loss. Also Read: How to Hide a File in Google Drive?
How to Restore Previous File Versions on Google Drive?
Google Drive enabled editing of most of the files you have stored in it, using Google’s own Cloud tools. This will change the entire file content, for sure. In case you wanted a previous version, it might not be possible in most cases. Considering the offline condition where you use document manipulation software apps like Microsoft Word, it is not possible to restore the previous versions. However, Google Drive allows the file version restoration. Also, you can add new versions to a single file.
Please note that an older version of a file will be kept for up to 30 days and will be removed automatically by the Drive itself. A single file can also have only up to 100 versions at a time, and they will also be removed one by one after 30 days of limit. Also Read: 7 Best Google Drive Tricks for Students to Work with School
How to Scan Documents Using Google Drive on Android?
Most people use Google Drive as a document storing space. Google Drive’s capability of inbuilt document editing, easy storing and retrieval process, etc. drive more people towards the service. Also, it is now available inbuilt on almost every Android smartphones. This little secret feature of Google Drive is still unknown for many users that you can scan hard copies of documents to store as the real document/word files. For the same purpose, many people also tend to use other third-party apps like Microsoft Office Lens and Adobe Scan. Here is how to scan your documents and store to the cloud using the Google Drive app on Android.
The scanned documents will be stored as PDF or any other document file format in the root folder of your Google Drive storage space.
How to Extend Storage Space by Sharing from Multiple Accounts?
Google, by default, provides 15GB storage limit for every user who has a Google account. You can check with any of your accounts and it will be 15GB. Every Google services data including emails, attachments, docs, spreadsheet files, etc. are stored in Google Drive and thus affects the free space left in your account. Google allows expanding the storage space though, it does require a monthly paid subscription, which is quite unnecessary for a typical Google user. Here is a quick workaround to fix that up and extend your storage limitation using another Google account. In order to expand the storage by shared drive space, you must own two Google accounts – one as your primary and the other one as the secondary storage space.
Hola! You now accessed the folder of another Google Drive account and you can add files into it. Upload the less-priority files and documents into the folder and they will be stored in the secondary account. You can also edit or access the file anytime. Now, you have a Google Drive space of 30GB, effectively. You can also share and add folders from multiple accounts to extend your storing capability.
How to Backup And Sync Files from Your Computer?
Backup and Sync is introduced by Google as a counterpart to the Microsoft’s OneDrive Sync feature on Windows PCs. Using the tool, you can backup and sync the personal data in your computer with Google Drive. It can backup all the images and other crucial data (not the bigger sized ones) to the drive so that you can access them anytime anywhere. This also prevents data loss due to accidental deletion and ransomware attacks.
You can copy the files to the sync folder, which you want to get back up on the drive.
How to Manage Which Connected Apps can Access Google Drive?
One of the most interesting features of Google Drive is the support of third-party apps. Many of the apps you connect with your Google account might have access to your Google Drive space. They store the game progress and app data on your Google drive. So, if you want to review the connected apps and manage which of them can access your Drive, do as follows.
How to Edit Documents With Others in Real-time?
Editing a shared document with other real-time is a known feature, but least used by many users. When you have to create a collaborative work, like project reports, the shared documents are the best things you can make use of. The real-time editing with the shared document is more related with Google Docs that the Google Drive. However, a shared document through the drive can be edited in the same way using Google Docs. Here is how to make your document editable to others and collaborate with your teammates to make edits real-time.
Then, you both can edit the document file in real-time without any delay over the internet. The Google Docs will then sync and combine both of the edits. Also Read: How to Share only Specific Sheet/Single Tab in Google We expect this guide helped you in exploring the best of the Google Drive features. Comment below if you have any queries related to extra features in Google Drive and related platforms.
Δ
